TSS121-Designing The Right Systems For Your Business

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About the ‘Grow Your Perfect Business’ series

Welcome to the the Grow your Perfect Business Series from The Site Shed.

This series has been methodically planned to help you through the various stages of business in an order at which (in my experience) they are likely to be relevant.

The whole idea is to leave you with a solid roadmap that you can customise to your business accordingly.

Why? You may ask…
Well quite frankly, in my years of running businesses and speaking with hundreds of amazing business owners, there is one thing that I’ve picked up on that is consistent across the board.

No matter how big or small the business, no one has all of the answers.

Now don’t for a second think that I do…
What I’m trying to communicate is that there is a lot of moving parts to a successful business and getting clarity around them will 100% serve you at some point.

Albeit, perhaps not all at once.
However at some stage, you’ll likely need to address one of the topics that we cover in this series. So hopefully, when that (inevitably) happens, you’ll have a basic understanding of what’s going on.

We’ll be covering a large number of topics, many of which are well and truly ‘above my pay grade’. So as always, I’ve recruited the expertise of specialised collaborators that can shed some light on their area of expertise.

As mentioned already, I don’t have all the answers and I’ve created this framework off my own experiences.
If you have feedback, suggestions, criticism, or praise, please let us know, so we can take it into consideration.

Here are the links to the previous episodes. Make sure you check them out, as each episode ties into the previous.

Also, if you’re digging the work we do, please let us know by leaving a review on iTunes | StitcherSoundcloud, or YouTube.

Part seven of ‘The Grow Your Perfect Business Series’.
This is – Designing The Right Systems For Your Business

Old or new, every business should work on designing the right systems and improving them along the way. It’s the ability to optimise systems that enables a business to evolve and stay fresh.

When you look into designing the right systems for your business, you should consider the various areas of focus that systems and technology can potentially help you streamline.

For example, there’s no point in keeping your WHS (work health and safety) documentation on your desktop computer at home if you need them on site. It just doesn’t make sense.

Likewise how would you go about designing the right systems to ensure that your staff are not only invoicing correctly on site, but also taking payment for the work they have completed.

Over the years, I have had a lot of experience with various tools and programs and I have implemented many successful systems into my business to ensure that it runs as efficiently as possible.
To say that I have been around the block when it comes to trying out different CRM (customer relationship management) software(s) would be the understatement of the century. I do, however appreciate the importance of the successful implementation of these tools into my organisation, so to me it’s well worth the investment.

In this podcast I run through a framework of the different areas of a business that require systems, with the hope that whoever listens to it, can merely adopt ONE positive change as a result.

Some of the tools I mention in this podcast are listed below:

Project Management

  • Asana
  • MeisterTask
  • Mind Meister
  • Trello

Social Media Management

  • BufferApp
  • Hootsuite
  • Meet Edgar
  • CoSchedule
  • MissingLettr
  • Quuu


  • Xero
  • MYOB
  • Intuit/Quickbooks


  • Prosperworks
  • Podio
  • HubSpot


  • G Suite
  • Google Calendar
  • Stripe

I hope you enjoy this episode and once again, PLEASE leave us a review at iTunes | Stitcher | Soundcloud, or YouTube.

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The Site Shed | Listen Notes


The Site Shed is one of the best online communities and podcasts for tradies out there. The free content provided to members is unbelievable - offering invaluable advice to run a successful business, and the community of tradies is truly awesome. Do yourself a favour and check it out.

Peter Cox Business Man

Great work Matt with all the podcasts and the site shed facebook community group. The amount of information that you can learn for free in this space is unbelieveable. It's great to see like minded contractors and trades trying to improve their businesses and also share ideas and help others. Highly recommend. Thanks!

Ben Hern Business Owner

I have been listening to the pod casts for a few months now, I can't get enough of all the awesome content that you guys provide. Especially when you guys deliver it from a trade perspective which helps out a lot. Keep up the good work and hopefully one day I can afford one of the trade training trips.

Ché Henton Customer

I own a construction company,and i love learning how to make my bussiness more competitive,profitable and how to better serve my clients. The site shed is a wonderful place to get invaluable knowledge no matter your trade .

Michael Mullinax Construction Company Owner

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